Privacy Policy

The purpose of this document is to provide you with a comprehensive and understandable summary of information about the processing of personal data in the contractual relationship established by the purchase contract with Mineraterra s.r.o., registered office: Vavřenova 1169, 142 00 Prague 4, Company ID: 09845461, VAT ID: CZ09845461, registered in the Commercial Register maintained by the Municipal Court in Prague, Section C, Insert 343208. In particular, it explains how, to what extent, for what purpose and for how long personal data will be processed, and informs you of all your individual rights that you can exercise in connection with the processing of personal data.

If you do not understand any part of this document, please do not hesitate to contact us at the contact details below and we will be happy to explain everything in more detail.

We also refer in particular to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), as well as the Czech adaptation law to this regulation No. 110/2019 Coll., on the processing of personal data, under which our relationship in connection with the processing of personal data is primarily governed.

I. Who is the controller of your personal data?

The controller of personal data is generally the person who, alone or jointly with others, determines the purpose and means of the processing of personal data, and bears the responsibility associated with it.

The controller of personal data for the purposes of this Privacy Policy is us, the company Mineraterra s.r.o., registered office: Vavřenova 1169, 142 00 Prague 4, Company ID: 09845461, VAT ID: CZ09845461, registered in the Commercial Register maintained by the Municipal Court in Prague, Section C, Insert 343208.

You can contact us via e-mail info@peltramminerals.com

II. Data Protection Officer

No Data Protection Officer has been appointed.

III. Main principles

When processing your personal data, we respect and observe the highest standards of data protection and in particular comply with the following principles:

• We process your personal data for a specified purpose, by specified means and in a specified manner, and only for the period necessary in view of the purposes of the processing;
• We protect your personal data and ensure that its processing is carried out with the highest security, so as to prevent any unauthorized or accidental access to your personal data, its alteration, destruction or loss, unauthorized transfers, or other unauthorized processing;
• We observe appropriate technical and organizational measures to ensure a level of security appropriate to all possible risks; all persons who come into contact with personal data are obliged to maintain confidentiality of the information obtained in connection with the processing of such data.

What personal data do we process?

The nature of the personal data we collect from you and subsequently process depends primarily on the contractual relationship we are in and the purpose for which the personal data is collected.

Typically, we will collect in particular the following information from you:

Identification data

Your name, surname, address, e-mail, identification number (if you are an entrepreneur), registered office or place of business (if you are an entrepreneur).

Contact details

Home address, correspondence address, e-mail address, telephone number, or other data you provide to us for the purpose of contacting or using our services.

Records of our mutual communication

In particular, records of our e-mail or written communication. We do not use any system of recording telephone calls.

Billing information

Data from issued invoices, or other data related to our mutual transactions (e.g. if we serve as a collection point for payments).

Other data

For example, data obtained from your internet browser, mobile phone or based on the storage of cookies.

V. How do we obtain personal data?

You provide us with personal data mainly voluntarily in person, by phone, by e-mail, by filling in forms for the purpose of using our services. We also obtain personal data from our own activities. We may also obtain personal data from third parties with whom we cooperate or with whom we have another relationship, and who are authorized to process and share your personal data.

VI. For what purposes do we obtain personal data?

We use your personal data for purposes arising from our contractual relationship, and in most cases we do not need your consent for such processing, as processing is permitted directly by law. At the same time, we are authorized, where applicable, to process personal data or their categories for various purposes.

If for any purpose your consent is required, you may withdraw such consent at any time during the period for which it was given. Please note that withdrawal of consent has effects only for the future and does not affect the lawfulness of the processing carried out prior to withdrawal.

The specific main purposes of processing personal data are as follows:

• conclusion and performance of contracts for the lease of movable property – the legal basis for this processing is the conclusion and performance of the contract;
• communication with you and other persons within our activities and for the purpose of improving our services – the legal basis for this processing is the conclusion and performance of the contract and the protection of our legitimate interests;
• direct marketing (sending newsletters or other marketing e-mails, SMS or similar activities) – the legal basis for this processing is the protection of our legitimate interests;
• providing cooperation to public authorities – the legal basis for this processing is the fulfillment of our legal obligations;
• establishing and protecting legal rights, protecting our privacy, security or property and/or the rights of you or others, and seeking to use available remedies or limit our damages – the legal basis for this processing is the protection of our legitimate interests and the fulfillment of legal obligations applicable to us.

VII. How long do we keep your personal data?

We take all steps to ensure that personal data collected and processed corresponds securely and serves the intended purpose. We therefore keep personal data only for as long as necessary, in accordance with the principle of data minimization. We continuously assess whether it is still necessary to process certain personal data for the given purpose. If we find that it is no longer necessary for any of the purposes for which it was processed, we will delete the data.

Examples of retention periods we follow:

• personal data in connection with the performance of our contract is kept for the duration of the relevant limitation periods;
• if we obtain personal data from you before concluding a contract and such contract is not concluded, we will keep the personal data for a maximum of 1 year from its acquisition;
• for direct marketing purposes we keep personal data for the duration of our contractual relationship and up to 1 year after its termination;
• if you give us consent to process personal data for purposes other than direct marketing, we will keep such personal data for the period stated in such consent, or until you withdraw such consent;
• accounting and tax records, which document our accounting and fulfill tax obligations (and which may contain billing personal data), are kept for the period required by specific legislation, starting from the end of the relevant accounting or tax period.

VIII. With whom do we share your personal data?

We generally process your personal data internally. However, if it is necessary to achieve any of the purposes above, we may also share your personal data with third parties, either as processors, or as independent or joint controllers. In such case, we commit to transfer personal data only to entities guaranteeing a sufficient level of data protection in accordance with data protection legislation. We are also obliged to disclose your personal data to public authorities in some cases, if required by law. Finally, we may share some personal data with third parties based on your prior consent.

Specifically, we may provide your personal data in particular to the following entities under the conditions set:

• our contractual partners and service providers – we share personal data for the purpose of providing our services also with other entities such as postal and courier service providers, IT service providers, debt collection entities, law firms, accounting and tax advisors, and providers of printing, advertising and marketing services;
• public authorities and third parties involved in legal or similar proceedings – in compliance with our other legal obligations we are obliged to provide your personal data also to competent public authorities such as law enforcement authorities. In the context of any dispute, your personal data will also be shared with third parties as participants in such proceedings;
• other third parties – we are further authorized to share personal data, for example with payment recipients, service providers in the event of extraordinary events (fire brigades, police and medical emergency services), etc.

IX. What rights do you have in relation to the processing of personal data?

In connection with the processing of personal data, you have a wide range of rights that you can exercise towards us via the contact details above.

Your request to exercise some of the rights below will be processed no later than one month (or within three months in justified cases, in which case you will be informed of the extension in advance), and we will not charge you any fee. However, if we receive an evidently unfounded or excessive request (e.g. if repeated requests are made in a short period), we are entitled to charge a reasonable administrative fee to cover the costs of handling such request.

• Right of access to your personal data – you have the right to request information on whether we process your personal data, and if so, also to obtain an extract of such data, as well as information about the purposes of processing and the retention period. The first copy of the processed data will be provided free of charge; for each additional copy, we may charge an administrative fee.
• Right to rectification and supplementation of your personal data – if you find that the personal data we process about you is inaccurate, outdated or incomplete, you may request correction or supplementation.
• Right to erasure – you may also request that we delete your personal data without undue delay. We are obliged to comply with this request only if:
  • the personal data is no longer necessary for the purposes for which it was collected or otherwise processed; or
  • you have withdrawn your consent on the basis of which we processed the personal data (and at the same time no other legal basis for processing exists); or
  • you have successfully objected to processing and no overriding legitimate grounds exist for processing; or
  • the personal data was processed unlawfully; or
  • the personal data must be deleted in order to comply with our legal obligations.
• We will not comply with your erasure request in particular if processing is still necessary for the fulfillment of our legal obligations or for the determination, exercise or defense of our legal claims.
• Right to restriction of processing – you may request us to restrict the processing of your personal data (i.e. we would not use it, but it would not be completely deleted), but only in the following cases:
  • you contest the accuracy of the personal data (processing will then be restricted for the period necessary for us to verify accuracy); or
  • the processing of personal data is unlawful and you do not want erasure; or
  • we no longer need personal data for processing purposes, but you require it for the determination, exercise or defense of your legal claims; or
  • you have objected to processing and verification is underway as to whether our legitimate grounds for processing override your objection.

• Please note that even if processing is restricted, we may still process personal data if:
  • we have your consent; or
  • it is necessary for the determination, exercise or defense of our legal claims; or
  • it is necessary to protect the rights of other natural or legal persons.
• Right to data portability – if processing is based on your consent or for the purpose of concluding or performing a contract, you have the right to have the personal data concerning you provided to you upon your request in a structured, commonly used and machine-readable format, or to have such data transferred to another controller.
• Right to object – you have the right to object to the processing of personal data carried out for the purposes of our legitimate interests. If we cannot prove that we have compelling grounds for such processing overriding your interests or rights and freedoms, or that processing is necessary for the determination, exercise or defense of legal claims, processing of your personal data will be stopped.
• You also have the right to object at any time to the processing of your personal data for direct marketing purposes. In the case of such objection, such personal data will no longer be processed for such purposes.
• Right to withdraw your consent to processing of personal data – if we process your personal data based on your consent, you are entitled to withdraw this consent at any time. Withdrawal of consent will only take effect for the future and will not affect the lawfulness of previous processing. The withdrawal of consent must include information identifying the person making the withdrawal (please provide your name, surname, home address, date of birth and any other identification data) and specify which consent is being withdrawn and to what extent.
• Right to lodge a complaint with the Data Protection Authority – if you believe for any reason that the processing of your data is not in order, you may contact the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Prague 7, e-mail: posta@uoou.cz, phone: +420 234 665 111.

X. Do we use automated individual decision-making?

We do not automatically process any personal data nor use automated decision-making in our activities.

XI. Personal data of other persons

If you provide us with personal data of other persons, you undertake: (i) to inform those persons of the content of this document and (ii) to obtain all legally required consents for the collection, use, disclosure and transfer (including international transfer) of the personal data of those persons in accordance with this document.

XII. Do we transfer personal data to a third country or international organization?

We will not transfer personal data to countries outside the European Union or the European Economic Area, nor to any international organization, unless we are obliged to do so in order to fulfill our legal obligations.

XIII. Do we use any data analytics services?

We do not use any data analytics services in our activities.

XIV. Cookies

As part of our efforts to ensure the highest possible security of your personal data, we take appropriate technical, physical, legal and organizational measures in accordance with applicable privacy and data security laws. If you have reason to believe that your communication with us is no longer secure (e.g. if you feel that the security of any personal data you have entrusted to us has been compromised), please notify us immediately using the contact details above.

We use the following cookies on our website:

• Necessary cookies – required for the operation of the website, for example, to allow you to log into secure areas of the site and other basic site functionality. This category of cookies cannot be disabled.
• Analytical/statistical cookies – allow us to recognize and count the number of visitors and to see how visitors use the site. They help us improve the way the site works, for example, by making it easier for users to find what they are looking for. These files are only activated with your prior consent.
• Advertising cookies – used to track preferences and allow us to display advertising and other content that best matches your interests and online behavior. These files are only activated with your prior consent.

Please note that third parties (including, for example, external service providers) may also use cookies and/or access data collected by cookies on the website.

 

These policies are valid and effective from 18.9.2025